This is from The Gaurdian journal
Backups
Google can lock you out of your email or delete your account at any time for any reason, and you can never be certain of getting it back. Worse, your Gmail account could be hacked. It’s important to have one or more backups.
My first line of defence is a backup account at Microsoft’s Outlook.com. When you have set one up, go to Gmail’s Settings and click on “Forwarding and POP/IMAP”. Set it to “Forward a copy of incoming mail to” your new account, and “keep Gmail’s copy in the Inbox”. Also, tell Outlook.com to fetch all your email from your Gmail account. (This can take some time.)
If I can’t access Gmail, I can switch to Outlook.com, though I assume Gmail will start bouncing my emails once my inbox is full.
You can also keep copies of all your Gmails on your PC hard drive, using an email program such as Microsoft Outlook (the Office program) or Thunderbird. Select IMAP to download copies of your emails while leaving the originals on the Gmail server.
You can also use Google Takeout to download your Gmail in Mbox format, though it’s not too much use outside of Thunderbird. However, you can use Mbox Viewer to view it.
There are lots of alternatives including Upsafe and MailStore Home 10, both of which are Windows only. You can also set up an automatic sync in open source Gmvault, which is available for Windows, MacOS and Linux. However, it’s a command line program, which won’t suit everyone.
Have you got a question? Email it to Ask.Jack@theguardian.com
Backups
Google can lock you out of your email or delete your account at any time for any reason, and you can never be certain of getting it back. Worse, your Gmail account could be hacked. It’s important to have one or more backups.
My first line of defence is a backup account at Microsoft’s Outlook.com. When you have set one up, go to Gmail’s Settings and click on “Forwarding and POP/IMAP”. Set it to “Forward a copy of incoming mail to” your new account, and “keep Gmail’s copy in the Inbox”. Also, tell Outlook.com to fetch all your email from your Gmail account. (This can take some time.)
If I can’t access Gmail, I can switch to Outlook.com, though I assume Gmail will start bouncing my emails once my inbox is full.
You can also keep copies of all your Gmails on your PC hard drive, using an email program such as Microsoft Outlook (the Office program) or Thunderbird. Select IMAP to download copies of your emails while leaving the originals on the Gmail server.
You can also use Google Takeout to download your Gmail in Mbox format, though it’s not too much use outside of Thunderbird. However, you can use Mbox Viewer to view it.
There are lots of alternatives including Upsafe and MailStore Home 10, both of which are Windows only. You can also set up an automatic sync in open source Gmvault, which is available for Windows, MacOS and Linux. However, it’s a command line program, which won’t suit everyone.
Have you got a question? Email it to Ask.Jack@theguardian.com
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